The employee resume filebase in sharepoint or shared drives
The status quo at many engineering and consulting firms is their sharepoint site or shared folder with resumes or CVs in them. This approach can be labelled a sharepoint "filebase" where the individual CVs/Resumes or Case Studies are stored as Word, PDF or PPT files on a shared drive where relevant users has access to either their own resume or the entire folder. It creates static documents where the content is locked in it's format. Also, when you need a tailored version, a copy is made that is rarely re-used. The copy might have a cryptic filename that only the original author can make sense of. The legacy resume filebase does not allow for re-using content such as industry names, client names, client or project descriptions across a large set of files, content which should be standardized or tailored to the client. Finally it is also difficult to extract more valuable insights from these static files, as the search capabilities are limited to content, and not linked to any additional info such as duration.
In general, the common challenges with a sharepoint resume filebase include
The structured resume database
The better solution is the structured resume database in CV Partner. In this way, the content is kept in a secure cloud service that the users (engineers or consultants) access through their browser. This means that they get a nicer user interface, and the content is not locked in the format that is their Word, PDF, Powerpoint or InDesign resume. It also offers a better version history, and the ability to create tailored version and export them in nicely designed custom templates. Additional benefits include improves searchability, transparency and better control over content.
Benefits from having a structured resume database that is cloud based include
It is clear that the structured resume database is the better option for the above reasons. But how can can you help your company with the new way of working with Resumes and Case Studies?
The journey from a resume file base to resume database does not need to be a tough one. CV Partner have done similar migrations for hundreds of professional services companies. The process can be broken down to the following steps:
Learn how leading engineering consultancy Multiconsult went from resumes in a shared drive to having full control over their resumes and case studies